Privacy Policy

1. Data Controller and Contact Details

The controller within the meaning of Art. 4(7) GDPR for the data processing described below is:

intertempi GmbH
Address: Kurfürstendamm 167/168, 10707 Berlin, Germany
Email: info@intertempi.com / hello@interspaces.co
Phone: +49 152 239 10 904
Website: www.interspaces.co / www.intertempi.com
Data Protection Officer: Dr. Florian Mann

2. Categories and Sources of Personal Data

We collect, store, and process personal data that you voluntarily provide to us when making an enquiry (such as requesting a viewing or submitting property details) or entering into a business or rental agreement:

Enquiries & Viewing Requests

When you use our online forms, email, or telephone to request a viewing or contact us, we process the details you provide: name, email address, phone number, company name, desired office type, team size, move-in timeframe, rental term, property address/size (for property owners), and your message content.

When visiting our website, your browser automatically transmits technical server log data (IP address, date and time of request, requested URL, HTTP status code, transferred data volume, referrer, browser language/version, and operating system).

Contract Execution & Member Accounts

For office memberships, virtual offices, and property partnerships, we process contract and billing data (name, company details, billing address, SEPA/payment details, membership status, and smart-office access credentials on the intertempi platform).

3. Purposes and Legal Bases of Processing (Art. 6 GDPR)

• Art. 6(1)(b) GDPR (Pre-contractual and contractual performance): Responding to viewing enquiries, preparing offers, managing office memberships, providing 24/7 digital access via the intertempi platform, and billing.
• Art. 6(1)(a) GDPR (Consent): Where you have granted explicit consent (e.g. for newsletters or optional services). You may withdraw your consent at any time with future effect under Art. 7(3) GDPR.
• Art. 6(1)(f) GDPR (Legitimate interests): Ensuring IT and building security, preventing misuse, improving our website and services, and asserting or defending legal claims.
• Art. 6(1)(c) GDPR (Legal obligations): Compliance with commercial and tax retention requirements under German law (§ 257 HGB, § 147 AO, § 14b UStG).

4. Data Sharing & Storage Location

Your personal data is stored on servers in Germany / the European Union. Within intertempi GmbH, only authorized personnel involved in handling your enquiry or contract receive access. Data is shared with third parties strictly to the minimum extent required for contract fulfillment (payment processors, installation/facility partners, or GDPR-compliant processors under Art. 28 GDPR).

5. Data Retention Periods

We erase or block your personal data as soon as the purpose of storage ceases to apply and statutory retention periods expire:

• Server log files and IP addresses: deleted after 7 days;
• Viewing and contact enquiries that do not result in a contract: deleted promptly after final resolution of the enquiry;
• Accounting and contractual records: retained in accordance with statutory commercial and tax law (§ 257 HGB, § 147 AO).

6. Your Rights Under GDPR

Under the GDPR, you have the right to:

• Request access to your personal data (Art. 15 GDPR),
• Request rectification of inaccurate data (Art. 16 GDPR),
• Request erasure of your data (Art. 17 GDPR),
• Request restriction of processing (Art. 18 GDPR),
• Data portability (Art. 20 GDPR), and
• Object to processing based on legitimate interests (Art. 21 GDPR).

You also have the right to lodge a complaint with a supervisory authority (Art. 77 GDPR). Our competent supervisory authority is:
Berliner Beauftragte für Datenschutz und Informationsfreiheit, Friedrichstr. 219, 10969 Berlin, Germany, Tel.: +49 (0)30 13889-0, Email: mailbox@datenschutz-berlin.de.